Personal Assistant to Automotive Head of Market Management / Innovation (m/f/d)
Allianz Worldwide Partners
Munich
vor 3 Std.

JOB PURPOSE / ROLE

Allianz Automotive, the leading strategic partner of automotive manufacturers in the provision of insurance and mobility services, currently managing more than 40 car brands in more than 30 countries.

Automotive manufacturers, mobility providers and financial services institutions can choose from a portfolio of customized products and service solutions in the fields of motor insurance, warranty, assistance and ancillary products.

Allianz Automotive is embedded within Allianz Partners, the entity of Allianz combining all global B2B2C businesses. The ambition of Allianz Partners is to set the global B2B2C market standard for integrating with global business partners to develop complete solutions combining insurance, assistance and technology.

Within Allianz Automotive, the Market Management and Innovation area is responsible for Strategy & Corporate Development, Marketing & Communications as well as Innovation / Solution Development.

The team is based in Munich with subteams in Paris and Shanghai.

The job holder will be expected to provide an efficient and responsive administrative, organizational, and logistical service to the Automotive Head of Market Management / Innovation who is part of the Allianz Automotive Board.

The Personal Assistant ensures that the manager can focus on strategic matters by processing delegable tasks. This person will also participate in important projects where involvement of the manager's office is necessary.

KEY RESPONSIBILITIES

Manage schedule / calendar commitments, documents, and travel arrangements flights, hotels, visa and other bookings effectively.

This often includes interaction with other senior managers and team members on an international basis as well as urgent last-minute tasks

  • Represent manager's office regarding (urgent) queries, phone calls and calendar invitations by redirecting or taking forward such contact as appropriate
  • Maintain the manager’s schedule and email account. Screen emails, highlight urgent correspondence, and print attachments.
  • Liaise with relevant individuals, external organizations etc. to arrange meetings, prepare agendas and draft minutes
  • Contribute to / coordinate ad-hoc projects and initiatives for manager's office. This can include workshop preparations / minutes, budgeting topics, and team meetings among others.
  • Control and track budget spending for the area
  • Purchase order creation and budget tracking within Allianz Partners’ IT systems, e.g. BEST
  • Coordinate multinational teams and handle respective national Allianz systems, e.g. travel and expenses
  • Undertake any other administrative duties as requested
  • KEY REQUIREMENTS / SKILLS / EXPERIENCE

    Required education and experience :

  • Professional Training / Degree in Office / Business Administration
  • Relevant experience in an administration / executive assistant / PA role in a fast pace and demanding environment requiring tact, judgment and discretion
  • Experience of diary management / researching and booking of travel and accommodation
  • Technical skills :

  • Advanced IT skills (Office applications) : Use general office application tools e.g. Power Point, Excel, Word
  • Fluent in German and English a must; French would be a plus
  • Experience in analyzing cost center reports from SAP
  • Experience in working with the Allianz tools is a plus, e.g. expenses, BEST, SAP, Allianz Connect
  • General skills :

  • Communication skills : Clear and effective communication style, both written and spoken
  • Prioritization : ability to filter information, assess priorities and work independently
  • Analytical Skills : Ability to effectively absorb information from various sources, then analyze, study or examine data in detail, and draw appropriate conclusions
  • Presentation skills : ability to effectively express and display thoughts and ideas visually, using various tools
  • Positive working attitude and personality, service orientation and ability to work in a highly professional as well as hands on environment
  • ADDITIONAL INFORMATION

    Please note that the mandatory application document is the CV, all other files such as Cover Letter for the position, University Transcripts, Diploma and Employer Testimonials / References are advisable and desired by the Hiring Department for a more comprehensive application assessment.

    Job start and duration : Start ASAP; Full Time

    Location : Munich

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